1. Booking Requirement
Submission of a completed booking form is required to attend any ETSW training event.

 

2. Payment Method
Unless otherwise stated, all training sessions must be paid for by bank transfer to the ETSW bank account.
(Click here to view the training booking procedure)

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3. Training Booking Cancellations

• A refund will be issued if cancellation notice is received more than fourteen (14) days prior to the clinic date, less a £2 administration fee.

• Alternatively, riders may have the option to transfer the full payment to another ETSW event.

• If fourteen (14) days’ notice or fewer is given, refunds (less the £2 administration fee) or payment transfers will only be offered if event costs are covered by another booking.

• If a booking is confirmed but payment has not been received, the above cancellation terms will still apply, and cancellation fees or full payment may still be required.

• No refunds will be issued to anyone who misses their event due to lateness or getting lost. All venue locations are available on the ETSW website.

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4. Cancellation of Events by ETSW

If an event is cancelled due to unforeseen circumstances (including frozen or flooded arenas or severe weather making the event unsafe), the following will apply:

• Due to the unpredictability of UK weather, weather-related cancellation decisions will be made on the day of the event.

• Cancellation notices will be posted on the ETSW Facebook page.

• A text or WhatsApp message will also be sent to all riders using the contact details provided on the booking form.

• If training is rescheduled, riders will be offered first refusal on the new date.

• If a rider cannot attend the rescheduled session, a full refund will be issued.

• Any refunds issued for training cancelled by ETSW will be made in full.

• If a rider chooses not to attend a session that is running and has not been cancelled by ETSW, standard cancellation rules will apply.

 

5. Debtors / Outstanding Payments

• Any member owing money as a result of cancellations will not be permitted to book further ETSW training until all outstanding amounts are paid.

• Members who fail to pay and owe monies to the club will have their membership cancelled in accordance with Point 6 of the ETSW Constitution.

• Such members may be reported to Area 12 and British Riding Clubs and may be subject to further sanctions.

 

6. Non-Member Bookings

All non-members booked onto training events or camps are required to make payment immediately.

 

7. Risk & Liability

Horse riding is a risk sport. Riders and horses participate in ETSW events entirely at their own risk. Attendees are strongly advised to hold adequate personal insurance for both themselves and their horse.

Save for death or personal injury caused by negligence, neither ETSW nor its agents, employees, or representatives accept liability for any accident, loss, damage, injury, or illness to horses, riders, spectators, vehicles, property, or any other person or item.

ETSW has taken reasonable precautions to ensure health and safety. All attendees must comply with instructions from organisers, officials, and stewards at all times.

 

8. Conduct & Venue Care

Participants must act responsibly and leave the venue clean and tidy.

 

9. Safety Equipment

• Hard hats must be worn at all times when mounted and must meet current minimum safety standards, with the harness correctly fitted and fastened. (See BRC Safety Sheets for hat tagging standards.)

• Fixed peaked hats are not permitted for cross-country training.

• Body protectors are advised for show jumping.

• Body protectors are compulsory for cross-country and must meet minimum safety standards. (See BRC Safety Sheets for body protector standards.)

• Medical armbands are advised for show jumping and strongly recommended for cross-country.

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10. Rider & Horse Suitability

• Riders, horses, and ponies must be competent and under control in a group environment.

• Any rider, horse, or pony deemed unsafe may be asked to leave the session at the instructor’s discretion.
   

11. ETSW Minis

ETSW Minis is for junior members on or recently off the lead rein. Mini groups will be kept separate from other training groups.

 

12. Juniors

All participants under 18 years of age must be accompanied by a supervising adult.

 

13. Horse Eligibility

• Horses and ponies must be at least four (4) years old to attend training events or camps.

• Stallions are permitted by prior arrangement only. They must be bitted, competently handled or ridden by someone aged 14 or over, and wear stallion discs at all times.

• Any stallion behaving unsafely may be asked to leave the session.

• Any horse or pony deemed unsafe or unsound may be asked to leave at the discretion of the instructor or judge.

 

14. Vaccinations & Documentation

• Horses and ponies attending training must be flu vaccinated. Riders are responsible for complying with venue-specific vaccination requirements.

• Horse passports must be carried and may be requested for inspection.
   

15. Behaviour

Riders and spectators must behave appropriately at all times. Offensive, abusive, or unpleasant behaviour will result in removal from the event.

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16. Rights Reserved

• ETSW reserves the right to refuse or cancel any booking at its discretion.

• ETSW reserves the right to cancel events at its discretion.

• ETSW reserves the right to reduce training session durations where booking numbers are insufficient to cover costs.
   

17. Emergencies

In the event of an emergency, attendees must call 999. An event attendee must meet Emergency Services at the venue entrance.

 

18. Acceptance of Rules

By attending any ETSW event, attendees agree to comply with these Terms and Conditions, British Riding Clubs rules (and/or those of the relevant governing body), and any venue-specific terms and conditions.

 

19. British Horse Society Values

Everything ETSW does is supported by British Horse Society values:

• Horses First – The horse is at the heart of all we do

• One Team – We collaborate with members, supporters, and partners

• Respectful – We act with integrity, dedication, and passion

• Supportive – We help horses and people safely enjoy life together

• Excellence – We strive for excellence in everything we do

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20. Complaints & Issues

Any issues must be reported immediately to an instructor or committee member. ETSW will endeavour to resolve matters as quickly as possible. Attendees may be required to submit details in writing.
You can contact the committee here.

 

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